Changing your email signature in Microsoft Outlook is a straightforward process that allows you to customize your professional identity in emails. Here's how to change signature in outlook:
Open Outlook: Launch Microsoft Outlook on your computer.
Access Email Options:
For Outlook 2019, 2016, or Microsoft 365: Click on "File" in the top left corner, then select "Options."
For Outlook 2013: Click on "File" and choose "Options."
For Outlook 2010: Click on "File," then click "Options."
Signature Settings:
In the Outlook Options window, select "Mail" on the left-hand menu.
Scroll down to the "Create or modify signatures for messages" section and click on "Signatures."
Create a New Signature:
In the Signatures and Stationery window, click the "New" button to create a new email signature.
Customize Your Signature:
Type a name for your signature in the "Name" field.
In the "Edit signature" field, compose your desired email signature. You can format it using various fonts, sizes, and styles.
Add any additional information such as your name, title, contact information, or a quote.
Set Default Signatures: You can set your new signature as the default for new emails and replies/forwards. Use the drop-down menus under "New messages" and "Replies/forwards" to choose your preferred signature for each.
Save Changes: Click "OK" to save your new email signature.
Apply the Signature: The next time you compose an email, your new signature will automatically appear in the message.
Remember that Outlook allows you to have multiple signatures, so you can create and switch between different signatures as needed for various types of emails or occasions.